| Title: | Framing Hope/Facilities Manager |
|---|---|
| ID: | 1025 |
| Location: | Las Vegas, NV |
| Department: | Operations |
Framing Hope/ Facilities Manager
Hours: 40 hours per week Monday – Thursday, 7:00am – 5:00pm
Salary Status: Exempt Status
Reports to: Director of Operations
Framing Hope
Purpose: The warehouse manager is responsible for planning, organizing and controlling the warehouse’s over-all operations. The Manager organizes activities, supervises and assigns jobs accordingly to the staff, WIA, WEX, VISTA and volunteers. The Manager oversees stock control, the receipt, storage, display merchandising and ensures the timely pickup of goods from donors. The Manager is responsible for keeping books and records of the Warehouse operations by entering data into computer applications.
Duties, Functions and Responsibilities:
1. Continually monitor and enhances layout and space management dictated by incoming donations and multi-use application for the Warehouse as required by all Agency programs.
2. Manage stock control: the receipt, storage, display and timely pickup of donated items from distribution partners. Utilizing the Good 360 Client Portal for notification, inventory tracking and costing, pickup scheduling and creating reports both financial and partner agency notifications of items for acquisition.
3. Maintain housekeeping of warehouse and surrounding area.
4. Issue Inventory report, dead stock report, goods age report, consumption report, manpower status report to Director of Operations and CEO.
5. Implement cost reduction principle in all aspects of warehouse transactions and activities.
6. Primary sales and cash register/credit card accepting. Transmitting all cash and receipts to accounting as prescribed in Agency policy and procedure.
7. Improvement and development of warehouse. Seek new Agency participation and set goals for monthly and quarterly increases in participation and sales.
8. Promote constant motivation among staff to strive for an efficient and effective warehouse administration. Running operation with safety and efficiency as priorities.
9. Always strives to improve all warehouse operations according to company’s objectives.
10. Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
11. Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.
12. Contributes to team effort by accomplishing related results as needed.
Facilities
Purpose: The Facilities Manager is responsible for maintaining HELP buildings and campus. Facilities Manager performs and supervise tasks related to general maintenance, plumbing, environmental safety and event coordination. The position requires a team player attitude, excellent interpersonal and communication skills, attention to detail and project coordination. Facilities Manager has a clear understanding of acceptable business practices in relationship to HELP policies and procedures. The Facilities Manager has the ability to collaborate with and support CEO, Director of Operations, Operations Coordinator, Directors, Managers and staff.
Duties, Functions and Responsibilities:
1. Manages and performs all work related to the general maintenance of HELP buildings.
2. Maintains equipment on HELP campus by closely monitoring equipment and completing necessary testing as required. Also maintain accurate records of all maintenance repairs. Performs repairs as needed. This will be completed with the assistance of the Operations Coordinator.
3. Maintain housekeeping of maintenance supply storage areas.
4. Implements, Trains, and manages the facility work order system.
5. Oversees and provides event coordination, ensures proper scheduling of set up and take down for meetings and events.
6. Monitors all buildings to ensure building code requirements are met.
7. Works with Operations Coordinator, Directors, and Managers to report problems, and solutions. Provides a weekly status update to Director of Operations on any pending project.
8. Supervises all maintenance completed by any outside contractor or vendor.
9. Develops and maintain a relationship with all contractors and vendors ensuring efficient facility operations. This will be accomplished with the assistance of the Operations Coordinator.
10. Supervises and assigns jobs accordingly to the staff, CS, WIA, WEX, VISTA and volunteers.
11. Regularly inspects HELP campus with Operations Coordinator for areas of concern and future improvements.
12. Serves as the primary contact for facility related emergencies, which may require evening and weekend work.
Knowledge, Skills, and Abilities:
*Supervision, *Developing Budgets, *Safety Management, *Developing Standards, *Managing Processes, *Surveillance Skills, *Inventory Control, *Reporting Skills, *Analyzing Information, *Equipment Maintenance, *Judgment, *Able to Multi-task, *Knowledge of Non-profit A-133 Auditing Standards, *Applicable Grant/Accounting Statutes, *Requires Excellent Communication Skills, *Attention to Detail, *Organized, *General Maintenance Skill, *Systematic and Ability to Work independently as well as a team player.
Qualifications
Education and/or Equivalent Experience:
1. Must pass background check and random drug tests.
2. Must have a current Nevada Driver’s License and clean DMV report that is required quarterly.
3. Certified Forklift License preferred
4. Three years’ non-profit program management experience.
Working Conditions:
Work is performed on HELP campus and in a warehouse/office environment with driving required at times. May be subject to sitting, lifting, bending, squatting, walking, standing, pushing & pulling, operation of power tools and simple grasping.
